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Tenants

Renting property provides a flexible approach to living in our City. Whether you are considering new areas, relocating, moving out of the family home for the first time or just enjoying the freedom of short-term tenancies and less property maintenance, AR Lettings can help you find a suitable the right rental property.

Renting a property should be a simple process with good information. That’s what tenants want and that’s what we aim to deliver. AR Lettings will always make it clear and transparent what is expected of you as a tenant, what our fees are, how we protect your interests as a tenant and clearly explain our role as a letting agent.

Brighton and Hove has a wide range of architectural styles including beautiful Regency squares, Victorian terraces, Art Deco mansion blocks and stunning contemporary seafront apartments.

In order to secure a property we always recommend viewing properties as soon as possible.

Property search

You may have already found the property you want on one of the on line search engines in which case give us a call on 01273 760007 and arrange an early viewing.

New properties are coming in all the time so look at our own property search or contact us to find out if any new instructions will be right for you

Renting through AR Lettings

We represent landlords who have flats and houses in all parts of Brighton & Hove as well as areas outside of the City. These range from economic single bedroom flats to luxurious family houses.

As an established independent local firm, we have an excellent knowledge of the City and surrounding areas.  We can tell you about transport links and other essential services near any of our properties.

We are regulated by the Royal Institution of Chartered Surveyors (RICS) and the Association of Residential Managing Agents (ARMA). Our services are offered in accordance with the ‘RICS Residential Management Code’. Any money that we hold or handle for you is fully insured and protected through our membership of the Royal Institute of Chartered Surveyors (RICS). Independent redress is provided through the Ombudsman Service: Property.

Our office is in the heart of one of the most popular areas for rental property in the City and on the border between Brighton and Hove.

Our services

It’s important that you know what you are paying for and can compare our services with other letting agents – not all agents are the same. You can download a summary of our tenancy fees here.

Set Up Fee

We charge a set up fee of £225.00 (inc VAT) per person.

This fee includes:

  • Processing the application.
  • Taking up references, including identity checks, immigration checks, visaconfirmation, credit checks and taking up third party references.
  • Contract negotiations with the landlord including amending and agreeing terms as well as arranging the tenancy and agreement.
  • Preparing an inventory and schedule of condition.
  • Explaining how appliances function and taking meter readings for utilities and services. In the event that negotiations are unsuccessful and the landlord does not accept your offer the administration charge will be refunded in full.All our reference checks are carried out by an independent credit referencing agency and includes a full credit check, landlord and employment references. This charge will not be refunded in the event that negotiations are unsuccessful after references have been taken.
Guarantor Administration Fee

In some circumstances, we will require a UK home owner to act as a guarantor to guarantee the rent. We will require full credit references in the same way we check tenants credit references and will be carried out through Rent-4-Sure. This costs £60.00 (inc VAT) per guarantor including the administration documents needed.

Pet Fee

Some of our properties accept pets of all shapes and sizes. If you are moving into a property with a pet, an additional pet fee will be requested before you move in. The fee will contribute to any fumigation or repairs and redecoration that may be required at the end of the tenancy. The deposit will be held in Tenancy Deposit Scheme (TDP).

We charge £100.00 (inc VAT) per uncaged animal for this service.

Amendment Fee

We charge a fee of £25 (inc VAT) if we have to negotiate, amend or update the terms of your agreement during the tenancy.

Change of Sharers

We charge a fee of £250.00 (inc VAT) if we have to change the details of people sharing the property and includes the cost of taking up new references and preparing a new tenancy agreement.

Falling into Arrears

If you fall into arrears with your rent we will charge you for each letter sent to you.

We make a fee of £24.00 (inc VAT) for each letter we have to send.

In addition:
Guarantors will be contacted 72 hours after the rent has fallen into arrears and letters charged at £24 (inc VAT) per let.

Legal Disputes

Should we need to enter a legal dispute for rental recovery or repossession we may pass on any solicitor or other legal costs to cover the expense of any action the landlord wishes to take against the tenancy or the tenant.

Surrender of Tenancy

Tenants cannot terminate the tenancy during the Term. Should the Tenant wish to vacate before the expiry of the Term and the Landlord agrees, the Tenant shall be liable to pay this fee.

This fee will be £300.00 (inc VAT)

Loss of security items including keys

If we have to replace keys or other security items during the tenancy we will charge you the full cost of the replacement plus a small administration fee of £25.00 (inc VAT)

Permitted Occupier Fee

Anyone over 18 years old who is residing in the property will need to have their references checked. In some situations the landlord may allow them to be added to the tenancy agreement as a permitted occupier. We will charge a fee to cover the cost of explaining their responsibilities towards the tenancy and the landlord as well as providing them with documentary guidance and assistance during the tenancy. AR Lettings MUST be informed of EVERYONE residing at the property and they must have their reference checked.

The fee for this service is £50.00 (inc VAT)

Tenancy Renewals

In the event that an extension or renewal is agreed by the Landlord, we will charge the following fees to cover the cost of drawing up a new renewal Tenancy Agreement:

For single occupiers: At the end of the first year the fees will be £90.00 (inc VAT) for a 6 month renewal period and £120.00 (inc VAT) for a 12 month renewal period.

For multiple occupiers (2 or more): At the end of the first year the fees will be £120.00 (inc VAT) for a 6 month renewal period and £150.00 (inc VAT) for a 12 month renewal period.

• At the end of the second, third and fourth years: £60.00 (inc VAT)

• At the of the fifth and subsequent years: £36.00 (inc VAT)

Right To Rent

Right to Rent legislation was introduced by the UK Government on 1st February 2016. It means that letting agents need to prove that prospective tenants have the right to rent property in the UK.

Before the start of a new tenancy we will check that:

  • the documents the prospective tenants provide are originals and belong to the tenant
  • the dates for the prospective tenant’s right to stay in the UK haven’t expired
  • the photos on the documents are of the prospective tenant
  • the dates of birth are the same in all documents (and are believable)
  • the documents aren’t too damaged or don’t look like they’ve been changed
  • if any names are different on documents, there are supporting documents to show why, eg marriage certificate or divorce decree

If the prospective tenant is arranging their tenancy from overseas, we must see their original documents before they start living at the property.

AR Lettings will also make checks for all prospective tenants aged 18 and over, even if they’re not named on the tenancy agreement.

You can find out more about the Right to Rent legislation here.

AR Lettings will complete the checks required as part of our expert referencing service in partnership with Rent-4-Sure.

 

Expert referencing

We believe in really getting to know you as a tenant. Working in partnership with Rent-4-Sure we check each tenant’s employment, rental and credit history to provide an accurate and impartial report to give you peace of mind.

In some circumstances, we will require a UK home owner to act as a guarantor to guarantee the rent. They will be fully referenced in the same way as the tenant with Rent-4-Sure.

Tenant Deposit Protection

Your deposit will be safely held in a government-backed Tenancy Deposit Scheme (TDP). You can find out more about Tenant Deposit Protection here.

Making sure your let is legal

There are a number of legal requirements that should be met before a tenancy agreement is signed. These include the provision of an energy performance certificate (EPC) and a gas safety record provided by a Gas Safe registered engineer.

We will ensure that there are working smoke alarms and carbon monoxide detectors, along with information about renting a property and the Tenancy Deposit Scheme.

Moving you in and out of your new home

A moving date will only be agreed once satisfactory references for all tenants and guarantors (if any) have been completed and approved by the landlord. The tenancy agreement must be signed in person in our office, photographic ID has to be presented and all the fees and holding deposits must be paid and cleared with us before any keys are released.

You will need to set up a standing order for the rent that will be taken automatically from your bank account each month. You will also need to open accounts with utility companies for electricity, gas, water and Council Tax.

We will instruct Smartlet to complete an inventory of the property before you move in.

When you decide to leave your property, we will carry out another inventory check called a Checkout inspection report. This will be reviewed by all parties before the deposit is released.

Everyday repairs and maintenance

Just like your own home your rental property needs to be looked after.

The law says that landlords have to ensure that tenants are protected and that essential services like water, electricity and gas are properly maintained.

We only use qualified tradesmen to carry out work on rental properties and we always ensure that they have adequate liability insurance and adhere to strict Service Level Agreements to ensure their service is of the highest standard.

Emergency numbers in case you have a problem

Police, fire and ambulance – 999 at any time

Gas emergencies – Transco – 0870 608 1524

Electrical problems – Diamond Electrical – 07900 570 498

Drains – Aquatech – 0780 102 3201

Hot water & boiler issues – TNT Plumbing and Heating – 0797 130 6492 / 0741 561 9775

Fire Alarm – Brighton Fire Alarms – 01273 279000

Locksmiths – Thomas Locksmiths – 01273 773006

Handyman and minor repairs – Cronin Property Maintenance – 0789 401 5233

AR Lettings is a trading name of Austin Rees Ltd which is an appointed representative of R T Williams Insurance Brokers Ltd, The Old Coach House, 110 Old London Road, Brighton BN1 8BB. Registered in England and Wales no 4994416, which is authorised and regulated by the Financial Conduct Authority.